Applicant Tracking System Template
About the Recruiting Spreadsheet Template
Recruiting is a team project! Coordinate your recruiting efforts with our free, collaborative spreadsheet template. Grist documents like these can be deeply customized and automated beyond the capabilities of Google Sheets and Excel, so your recruiting team can build the exact workflow you need.
Manage job candidates, resumes, notes, and interviews in one place. Customize the template to suit your organization with guidance from our Modifying Grist Templates webinar.
- Customize drag and drop layout to match your workflow.
- Attach resumes directly to the spreadsheet.
- Capture job descriptions in a notepad integrated into your spreadsheet-database.
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How to use this free recruitment tracker spreadsheet template
Use this spreadsheet template to track candidates applying for roles on your team. This can be your centralized hiring hub where you organize candidates, assign tasks to team members, track applicant stages, and pass on candidates.
How to use the recruiting tracker Dashboard page
Click < and > to select an open position and pull up a list of candidates below.
Add new candidates to the list. You can also add contact information and attach resumes and other documents to the candidate’s card, or set up a trigger formula to do it for you when a candidate applies.
The cells marked yellow indicate fields that you should fill in with your own recruiting data, and non-yellow cells have been set up to help with calculations or referencing.
How to use the Interactions page
In the ‘Interactions’ card, review and add new interactions by filling in an empty card at the bottom of the widget. Only fill in cells shaded yellow. Candidate’s name, date, and team member’s name will automatically fill in.
On the Interactions page, you can simply see a table of all interactions based on candidate and recruiter. Here you can add notes, applicant stage, rating, or any other criteria your recruiting team uses in the application process.
How to use the Roles page
In this free recruiting template, you can add new roles in the Roles table, and toggle a role as “Open” to make it available for selection in the dashboard.
To add updates, simply create a new row and enter any relevant job posting information, including new fields necessary for your hiring projects. You can also add relevant information about the role in the notepad below, and include links to the live job postings.
